Stop losing money on
Virtual Assistant projects.
One handshake deal on a 'quick project' will leave you chasing ghost invoices while your bills pile up and your equipment gets repoed. Without a tight contract, you’re just a charity worker waiting for a lawsuit to finish off your bank account.
Pro Contractor Tip
Include an Indemnification Clause so you aren't left holding the bag and paying legal fees if the client’s business practices trigger a lawsuit.
Client Ghosting
Without upfront financial commitment, clients can disappear mid-project.
Infinite Revisions
Without a documented scope of work, you risk doing unpaid tweaks forever.
Chasing Checks
Waiting 30 days for a paper check severely impacts freelance cash flow.
Why use a written agreement?
Handshake deals are risky. As a Virtual Assistant, "scope creep" is your biggest enemy. A clear agreement ensures everyone understands the deliverables before work begins.
🛡️ What this retainer covers:
- ✓Deliverables List
- ✓Payment Terms
- ✓IP Rights
- ✓Revision Limits
- ✓Cancellation Policy
Platform Features
ESIGN-Compliant Workflow
Digital signatures built directly into the platform.
Upfront Deposits
Clients can pay immediately upon signing via Stripe integration.
Statement of Work
REF: 2026-0011. Project Background
This Agreement is entered into by and between the Client and the Contractor. The Client wishes to engage the Contractor for professional Virtual Assistant services.
2. Scope of Services
The Contractor shall provide the following deliverables:
- Inbox Triage
- Calendar Hard-Scheduling
- Expense Reconciliation
- CRM Data Scrubbing
- Lead Qualification
- Travel Logistics Management
3. Performance Standards
The Contractor agrees to perform the Virtual Assistant services in a professional manner, using the degree of skill and care that is required by current industry standards.
Legal Disclaimer: MicroFreelanceHub is a software workflow tool, not a law firm. The templates and information provided on this website are for general informational purposes only and do not constitute legal advice.
Frequently Asked Questions
What do I do when the client keeps dumping 'five-minute tasks' on me that weren't in the original deal?
Treat your scope like a blueprint; if they want to add a porch, they pay for a Change Order. A written agreement lets you point to the fence line and charge extra for anything outside it.
How do I stop a client from ghosting me when the monthly invoice is due?
Put a 'Stop Work' clause in your contract that allows you to kill the power on all services the second a payment is late, forcing them to pay up to get back on the schedule.
Am I responsible for paying for the software and tools they want me to use?
Unless you want to eat your profits, your contract must state that the client covers all third-party overhead and 'materials' needed to complete the job.