Free Short Term Rental Manager
Invoice Template
Stop letting your management fees sit in your owners' bank accounts while you chase checks for work you've already completed.
Cash Flow Tip
Include a clause that mandates payment within 7 days of the monthly statement to maintain operational liquidity and cover vendor costs.
Why use a digital invoice?
Paper invoices get lost. PDFs get ignored. As a Short Term Rental Manager, cash flow is everything. Sending a digital invoice with a "Pay Now" button gets you paid 3x faster.
💸 What this template covers:
- ✓Itemized Labor & Materials
- ✓Automatic Tax Calculation
- ✓Instant "Pay Now" Button
- ✓Late Fee Terms
- ✓Professional Branding
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REF: 2026-0011. Bill To
This Invoice is for professional Short Term Rental Manager services rendered. By using this digital template, you can enable instant payments and automatic tax calculations.
2. Billable Items
The following items are billed for this period:
- Monthly Management Fee (% of Gross Revenue)$0.00
- New Property Onboarding & Listing Optimization Fee$0.00
- Professional Photography & Virtual Tour Coordination$0.00
- Turnover Cleaning & Laundry Service Management$0.00
- Guest Consumables Replenishment (Toiletries, Coffee, Linens)$0.00
- Emergency Maintenance & Contractor Coordination Surcharge$0.00
- Deep Cleaning & Post-Season Maintenance Oversight$0.00
3. Payment Instructions
Payment is due upon receipt. Late payments may be subject to a fee. Please make checks payable to the Contractor or use the secure payment link provided.
TERMS & CONDITIONS (Summary):
1. Payment: Due upon receipt.
2. Copyright: Rights transfer to Client upon full payment.
Disclaimer: This template is for educational purposes only and does not constitute legal advice.
Frequently Asked Questions
How can I prevent property owners from disputing my maintenance and supply markups?
Using a digital invoice allows you to attach photos of receipts and the finished work directly to the billable line item, providing instant transparency that settles disputes before they happen.
What is the fastest way to collect my percentage-based management fees each month?
Digital invoicing streamlines the process by allowing you to send a professional, clickable payment link as soon as your monthly revenue report is generated, removing the friction of manual bank transfers.
How do I ensure I'm not out-of-pocket for guest damages or emergency repairs?
By utilizing a digital invoice with instant credit card processing, you can bill the owner or guest immediately for repairs, ensuring the cash is back in your account before the next turnover.