Free Prop Stylist
Invoice Template
Stop letting clients hold your cash hostage and ensure every rental, kit fee, and shopping hour is paid for before the set even strikes.
Cash Flow Tip
Secure your cash flow by requiring a 100% advance on the prop budget and a 50% deposit on your creative fee before any sourcing or prep work begins.
Why use a digital invoice?
Paper invoices get lost. PDFs get ignored. As a Prop Stylist, cash flow is everything. Sending a digital invoice with a "Pay Now" button gets you paid 3x faster.
💸 What this template covers:
- ✓Itemized Labor & Materials
- ✓Automatic Tax Calculation
- ✓Instant "Pay Now" Button
- ✓Late Fee Terms
- ✓Professional Branding
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REF: 2026-0011. Bill To
This Invoice is for professional Prop Stylist services rendered. By using this digital template, you can enable instant payments and automatic tax calculations.
2. Billable Items
The following items are billed for this period:
- Prop Styling Creative Day Rate$0.00
- Prep & Sourcing Days$0.00
- Prop Kit/Inventory Rental Fee$0.00
- Expendables & Consumables (Tape, Adhesives, Seamless)$0.00
- Post-Shoot Wrap & Return Days$0.00
- Prop Purchase Reimbursements$0.00
- Truck Rental & Transport Logistics$0.00
3. Payment Instructions
Payment is due upon receipt. Late payments may be subject to a fee. Please make checks payable to the Contractor or use the secure payment link provided.
TERMS & CONDITIONS (Summary):
1. Payment: Due upon receipt.
2. Copyright: Rights transfer to Client upon full payment.
Disclaimer: This template is for educational purposes only and does not constitute legal advice.
Frequently Asked Questions
How do I handle large out-of-pocket prop expenses without hurting my personal bank account?
Digital invoicing allows you to send a 'Materials Deposit' request that clients can pay instantly via credit card, ensuring you have cleared funds in your account before you begin sourcing items for the production.
What is the most effective way to prevent late payments after a shoot wraps?
Using a digital invoice with automated reminders and an integrated 'Pay Now' button reduces payment friction, allowing clients to settle the final balance immediately from their mobile device rather than waiting for a manual check run.
How can I bill for lost or damaged props without an awkward back-and-forth dispute?
By using a digital invoice system, you can instantly add specific 'Loss/Damage' line items to the final reconciliation as soon as the wrap is complete, providing a clear and professional record of the costs while the shoot is still fresh in the client's mind.