Free Medical Writer
Service Agreement
Stop wasting your high-value clinical focus chasing overdue invoices and reclaim your professional authority with a structured, automated approach to collections.
Pro Contractor Tip
Ensure your Master Service Agreement includes a 'Suspension of Services' clause that triggers automatically at Day 30, legally protecting your right to withhold regulatory or clinical deliverables until the account is current.
Why use a written agreement?
Handshake deals are risky. As a Medical Writer, "scope creep" is your biggest enemy. A clear agreement ensures everyone agrees on the deliverables before money changes hands.
š”ļø What this template covers:
- āDeliverables List
- āPayment Terms
- āIP Rights
- āRevision Limits
- āCancellation Policy
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Start building now āStatement of Work
REF: 2026-0011. Project Background
This Agreement is entered into by and between the Client and the Contractor. The Client wishes to engage the Contractor for professional Medical Writer services.
2. Scope of Services
The Contractor shall provide the following deliverables:
- Subject: Follow-up: Invoice #[Invoice Number] for [Project Name] Hi [Client Name], I hope your week is going well. Iām sending a quick note to follow up on invoice #[Invoice Number], which appears to be slightly past its due date of [Date]. I understand how hectic [Clinical/Regulatory/CME] deadlines can be, and I assume this was simply an administrative oversight. Could you please check the status of this payment or let me know if I should redirect the invoice to your accounts payable department? Best regards, [Your Name]
- Subject: Overdue Notice: Invoice #[Invoice Number] - [Project Name] Hi [Client Name], This is a formal follow-up regarding invoice #[Invoice Number], which is now 15 days past due. As a reminder, our signed agreement specifies payment terms of [Net Days] days. Maintaining a predictable payment schedule allows me to dedicate the necessary resources to your ongoing projects without interruption. Please confirm by end of day when I can expect the funds to be released. Thank you for your prompt attention to this matter. Best, [Your Name]
- Subject: URGENT: Suspension of Services / Invoice #[Invoice Number] Dear [Client Name], Invoice #[Invoice Number] is now 30 days past due. Despite my previous reminders, the balance remains outstanding. Per the terms of our contract, this notification serves as a formal stop-work order. All active writing, editing, and submission tasks for [Project Name] are currently suspended and will resume only once the account is brought current. To avoid further delays in your project timeline or regulatory submission, please settle the outstanding balance of [Amount] immediately via [Payment Method]. Sincerely, [Your Name]
3. Performance Standards
The Contractor agrees to perform the Medical Writer services in a professional manner, using the degree of skill and care that is required by current industry standards.
TERMS & CONDITIONS (Summary):
1. Payment: 50% Deposit required.
2. Copyright: Rights transfer to Client upon full payment.
Disclaimer: This template is for educational purposes only and does not constitute legal advice.
Frequently Asked Questions
How can I stop a client from ignoring my payment reminders without sounding desperate?
The key is removing the 'human' element from the chase. By using an automated Dunning Engine, the reminders come from a system rather than your personal email. This creates a psychological shift where the client views the payment as a hard business requirement rather than a personal favor to you.
Is it standard practice to stop work on a medical manuscript if the client hasn't paid?
Absolutely. Professional medical writing requires significant cognitive labor and expertise. A digital Dunning Engine can be configured to send a 'Notice of Intent to Suspend Services' automatically, which signals to the client that your workflow is tied strictly to their compliance with contract terms.
What do I do if a client claims they never received the invoice to delay payment?
This is a common stalling tactic. Utilizing an automated system provides a digital paper trail with read-receipts and delivery logs. When you use a Dunning Engine, the 'I didn't see it' excuse disappears because the system maintains a timestamped record of every notification sent to their billing department.