Free General Contractor
Service Agreement
Chasing late payments manually drains your energy and undermines your authority on the job site, turning you into a debt collector instead of a builder.
Pro Contractor Tip
Ensure your prime contract includes a 'Right to Stop Work' clause, specifying that work will cease and the crew will demobilize if any progress payment is more than 30 days overdue.
Why use a written agreement?
Handshake deals are risky. As a General Contractor, "scope creep" is your biggest enemy. A clear agreement ensures everyone agrees on the deliverables before money changes hands.
š”ļø What this template covers:
- āDeliverables List
- āPayment Terms
- āIP Rights
- āRevision Limits
- āCancellation Policy
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Our AI will fill in the client's name, dates, and specific project details for you.
Start building now āStatement of Work
REF: 2026-0011. Project Background
This Agreement is entered into by and between the Client and the Contractor. The Client wishes to engage the Contractor for professional General Contractor services.
2. Scope of Services
The Contractor shall provide the following deliverables:
- Subject: Follow-up regarding Invoice #[Invoice Number] for [Project Name] Hi [Client Name], I hope the week is going well. We are making excellent progress on the [Project Name] and the team is focused on the next phase. Iām reaching out because our records show that Invoice #[Invoice Number] was due a few days ago and may have been overlooked. Please let us know if payment has already been sent, or if you need any additional information from our end to process this. We appreciate your prompt attention to this so we can keep the project momentum going. Best regards, [Your Name] [Your Company Name]
- Subject: URGENT: Invoice #[Invoice Number] is 15 Days Past Due Hi [Client Name], We have not yet received payment for Invoice #[Invoice Number], which is now 15 days past due. As a reminder, our contract terms require timely progress payments to cover ongoing labor and material costs. To avoid any potential scheduling delays or procurement issues for the [Project Name], please ensure the balance of [Amount] is settled by the end of the week. You can pay via [Payment Method] or contact me directly if there is a discrepancy we need to discuss. Regards, [Your Name] [Your Company Name]
- Subject: FINAL NOTICE: Stop-Work Warning for [Project Name] Hi [Client Name], This is a formal notice regarding the unpaid balance of [Amount] for Invoice #[Invoice Number], which is now 30 days overdue. Per the terms of our signed agreement, we cannot continue to fund the project out of pocket. If payment is not received or a formal payment plan is not established by [Date/Time], we will be forced to issue a formal stop-work order and demobilize our crew from the site. This will inevitably result in project delays and potential remobilization fees. We value our relationship and want to see this project through to completion. Please provide confirmation of payment immediately to avoid this escalation. Sincerely, [Your Name] [Your Company Name]
3. Performance Standards
The Contractor agrees to perform the General Contractor services in a professional manner, using the degree of skill and care that is required by current industry standards.
TERMS & CONDITIONS (Summary):
1. Payment: 50% Deposit required.
2. Copyright: Rights transfer to Client upon full payment.
Disclaimer: This template is for educational purposes only and does not constitute legal advice.
Frequently Asked Questions
How can I stop work for non-payment without looking like the 'bad guy'?
Using a digital Dunning Engine shifts the 'blame' to an automated system. When the software handles the escalation based on pre-set contract triggers, it becomes a standard business process rather than a personal confrontation, allowing you to maintain a professional relationship with the client.
What is the best way to handle a client who keeps promising 'the check is in the mail'?
Consistency is key. A Dunning Engine ensures that reminders continue at a high frequency regardless of verbal promises. By automating the follow-up, you ensure that the client knows the system won't stop flagging the debt until the funds are actually cleared in your account.
How do I ensure my payment reminders don't get ignored in a busy client's inbox?
Automated robots can vary subject lines and sending times to maximize visibility. A Dunning Engine uses data-driven timing to ensure your notice hits the top of their inbox when they are most likely to be processing administrative tasks, making it much harder to ignore than a single manual email.