Free Executive Assistant
Service Agreement
Stop compromising your position as a high-level strategic partner by sending desperate, manual payment reminders that blur your professional boundaries.
Pro Contractor Tip
Your service agreement should explicitly state that Day 30 of non-payment triggers an automated stop-work order and a temporary suspension of all administrative and calendar access until the balance is settled.
Why use a written agreement?
Handshake deals are risky. As a Executive Assistant, "scope creep" is your biggest enemy. A clear agreement ensures everyone agrees on the deliverables before money changes hands.
š”ļø What this template covers:
- āDeliverables List
- āPayment Terms
- āIP Rights
- āRevision Limits
- āCancellation Policy
Ready to send?
Our AI will fill in the client's name, dates, and specific project details for you.
Start building now āStatement of Work
REF: 2026-0011. Project Background
This Agreement is entered into by and between the Client and the Contractor. The Client wishes to engage the Contractor for professional Executive Assistant services.
2. Scope of Services
The Contractor shall provide the following deliverables:
- Subject: Follow-up: Invoice [Invoice Number] - [Business Name] Hi [Client Name], I hope your week is off to a productive start. Iām just sending a quick note to ensure that invoice [Invoice Number], sent on [Date], reached the right desk. I know how quickly things move on your end, so I wanted to bring this to the top of your inbox. Could you please confirm a timeline for payment, or let me know if there are any questions regarding the billing? Best regards, [Your Name] Executive Assistant
- Subject: OVERDUE: Invoice [Invoice Number] for [Business Name] Hi [Client Name], I am following up on invoice [Invoice Number], which is now 15 days past due. As a reminder, per our signed Service Agreement, payments are due within [Number] days of the invoice date. To ensure there is no disruption to your administrative support and project management, please settle the outstanding balance of [Amount] by end of day tomorrow. You can pay via the original link here: [Link]. Thank you for your prompt attention to this business matter. Best, [Your Name] Executive Assistant
- Subject: FINAL NOTICE: Service Suspension for [Invoice Number] Hi [Client Name], Despite my previous reminders, invoice [Invoice Number] remains unpaid and is now 30 days past due. Per the terms of our contract, I am required to implement a formal stop-work order effective immediately. This means all administrative tasks, scheduling, and project management support are currently on hold, and I will be unable to resume services until the account is brought current. Please process the payment of [Amount] immediately to restore your service access and clear this balance. Regards, [Your Name] Executive Assistant
3. Performance Standards
The Contractor agrees to perform the Executive Assistant services in a professional manner, using the degree of skill and care that is required by current industry standards.
TERMS & CONDITIONS (Summary):
1. Payment: 50% Deposit required.
2. Copyright: Rights transfer to Client upon full payment.
Disclaimer: This template is for educational purposes only and does not constitute legal advice.
Frequently Asked Questions
How can I maintain a close working relationship with a CEO while still being firm about late payments?
The best way to preserve the relationship is to outsource the 'friction' to a digital dunning engine. By using automated robots to send reminders, the follow-ups are viewed as a standard system process rather than a personal confrontation, allowing you to remain the helpful partner while the system handles the collection.
What is the most effective way to handle a client who completely ignores my final 30-day notice?
Instead of sending more manual emails that might be ignored, an automated dunning engine can escalate the frequency and delivery method of notifications. These systems ensure that your demand for payment remains persistent and professional without requiring you to waste billable hours on manual outreach.
Will implementing a stop-work order damage my reputation as an Executive Assistant?
On the contrary, enforcing your contract terms via an automated system demonstrates high-level business acumen. A dunning engine ensures that your boundaries are clear and that your time is respected as a professional asset, which actually increases your value in the eyes of high-performing clients.