Free Event Planner
Service Agreement
One last-minute cancellation without a tight contract leaves you eating five figures in vendor deposits while the client sues you for their own mistakes. You aren't just losing a paycheck; you're losing your house because you played bank for a flake who changed their mind.
Pro Contractor Tip
Stick a 'Non-Refundable Retainer' clause at the top so you’re paid for your time regardless of whether the client actually pulls off the event.
Why use a written agreement?
Handshake deals are risky. As a Event Planner, "scope creep" is your biggest enemy. A clear agreement ensures everyone agrees on the deliverables before money changes hands.
🛡️ What this sequence covers:
- ✓Deliverables List
- ✓Payment Terms
- ✓IP Rights
- ✓Revision Limits
- ✓Cancellation Policy
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Start building now →Statement of Work
REF: 2026-0011. Project Background
This Agreement is entered into by and between the Client and the Contractor. The Client wishes to engage the Contractor for professional Event Planner services.
2. Scope of Services
The Contractor shall provide the following deliverables:
- Site Survey and Floor Plan Mapping
- Vendor Load-in and Strike Schedule
- On-site Vendor Management and Installation Oversight
- Safety and Fire Code Compliance Walkthrough
- Post-Event Debris Removal and Rental Return
- Final Budget Reconciliation and Invoice Audit
3. Performance Standards
The Contractor agrees to perform the Event Planner services in a professional manner, using the degree of skill and care that is required by current industry standards.
TERMS & CONDITIONS (Summary):
1. Payment: 50% Deposit required.
2. Copyright: Rights transfer to Client upon full payment.
Disclaimer: This template is for educational purposes only.
Frequently Asked Questions
What do I do when the client adds three more hours of work on the day of the event?
You don't work for free; use your 'Change Order' or 'Overtime' clause to show them the extra cost upfront so they know the clock is ticking on their dime.
The venue got damaged by a guest and they're trying to bill me for it. How do I fight this?
Your contract needs an 'Indemnification' clause that puts the liability for guest behavior on the client, ensuring you aren't the one paying for a broken ballroom floor.
How do I make sure I'm not stuck paying vendors out of my own pocket if the client goes quiet?
Never act as the bank; your agreement should state that clients pay vendors directly or must advance all funds to your account before you sign any third-party commitments.