Free Medical Coder
Service Agreement
One botched audit triggers a clawback that’ll drain your bank account while the facility hides behind their lawyers. Without a shield in writing, you’re just a scapegoat for their billing fraud and HIPAA fines.
Pro Contractor Tip
Get a 'Limitation of Liability' clause in there so you aren't personally on the hook for every dime the insurance company tries to snatch back from the provider.
Why use a written agreement?
Handshake deals are risky. As a Medical Coder, "scope creep" is your biggest enemy. A clear agreement ensures everyone agrees on the deliverables before money changes hands.
🛡️ What this sequence covers:
- ✓Deliverables List
- ✓Payment Terms
- ✓IP Rights
- ✓Revision Limits
- ✓Cancellation Policy
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Start building now →Statement of Work
REF: 2026-0011. Project Background
This Agreement is entered into by and between the Client and the Contractor. The Client wishes to engage the Contractor for professional Medical Coder services.
2. Scope of Services
The Contractor shall provide the following deliverables:
- ICD-10-CM/PCS Diagnosis Mapping
- CPT/HCPCS Procedure Coding
- Clinical Documentation Query Logs
- Daily Productivity Throughput Reports
- DRG Validation Summary
- Compliance Audit Response Files
3. Performance Standards
The Contractor agrees to perform the Medical Coder services in a professional manner, using the degree of skill and care that is required by current industry standards.
TERMS & CONDITIONS (Summary):
1. Payment: 50% Deposit required.
2. Copyright: Rights transfer to Client upon full payment.
Disclaimer: This template is for educational purposes only.
Frequently Asked Questions
The client keeps asking for 'just one more' review on old charts for free.
That’s scope creep eating your lunch; list a specific number of revisions in the contract so every extra look-back triggers a new invoice.
What do I do if they haven't paid me because their own insurance reimbursement is delayed?
You aren't a bank; use a 'Late Payment Penalty' clause to ensure you get your cut on time regardless of when the insurance company pays them.
They want me to spend my afternoon training their new hire on their specific software.
If it’s not in the 'Deliverables' section, it’s a billable change order; a tight contract ensures you're paid for your expertise, not just your keystrokes.