Free Hardwood Floor Refinisher
Service Agreement
One 'unhappy' client claiming the stain is a shade off can turn a profitable week into a five-figure lawsuit that eats your equipment and your pride. Without an ironclad agreement, you're just a guy providing free labor and expensive polyurethane to people who'd rather sue you than pay you.
Pro Contractor Tip
Include a 'Stain Sample Approval' clause requiring the client to sign off on a physical test patch on their actual floor before you coat the whole house.
Why use a written agreement?
Handshake deals are risky. As a Hardwood Floor Refinisher, "scope creep" is your biggest enemy. A clear agreement ensures everyone agrees on the deliverables before money changes hands.
🛡️ What this sequence covers:
- ✓Deliverables List
- ✓Payment Terms
- ✓IP Rights
- ✓Revision Limits
- ✓Cancellation Policy
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REF: 2026-0011. Project Background
This Agreement is entered into by and between the Client and the Contractor. The Client wishes to engage the Contractor for professional Hardwood Floor Refinisher services.
2. Scope of Services
The Contractor shall provide the following deliverables:
- Removal of existing carpet, tack strips, and floor staples
- Three-pass sanding using progressive grits (36-50-80-100)
- Trowel filling of cracks and knot holes with color-matched wood filler
- Application of one coat of penetrating oil or water-based sealer
- Application of two coats of high-traffic commercial grade finish
- Installation and miter-cutting of new shoe molding
- Industrial HEPA vacuuming and tack-ragging between all coats
3. Performance Standards
The Contractor agrees to perform the Hardwood Floor Refinisher services in a professional manner, using the degree of skill and care that is required by current industry standards.
TERMS & CONDITIONS (Summary):
1. Payment: 50% Deposit required.
2. Copyright: Rights transfer to Client upon full payment.
Disclaimer: This template is for educational purposes only.
Frequently Asked Questions
What do I do when a client refuses to pay the final balance because they found a speck of dust in the finish?
You use a 'Workmanship Standards' clause that defines the industry-standard 'standing position' inspection. If they can't see it from five feet up in natural light, the contract says you get paid, period.
How do I handle homeowners who keep walking on the wet floors and ruining the finish?
Put a 'Site Control' section in your contract that charges a flat 'Re-sand Fee' every time you have to fix their footprints; it stops being a 'favor' and starts being a line item real fast.
The client didn't move their heavy furniture like they said they would. Should I just do it?
Absolutely not without a 'Furniture Waiver' and a heavy surcharge in writing. If you move it and a leg snaps, you're liable for a $5,000 antique unless your contract says moving contents isn't your job.