Free Clinical Research Associate
Service Agreement
One botched data log and the sponsor will pin a multi-million dollar FDA fine on your chest while clawing back every cent of your fee. You're footing the bill for cross-country travel while these suits sit on your invoices for ninety days, bleeding your operating cash dry.
Pro Contractor Tip
Insert a 'Survival Clause' to ensure they still have to pay your outstanding travel expenses and fees even if the trial gets scrapped overnight.
Why use a written agreement?
Handshake deals are risky. As a Clinical Research Associate, "scope creep" is your biggest enemy. A clear agreement ensures everyone agrees on the deliverables before money changes hands.
🛡️ What this sequence covers:
- ✓Deliverables List
- ✓Payment Terms
- ✓IP Rights
- ✓Revision Limits
- ✓Cancellation Policy
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Start building now →Statement of Work
REF: 2026-0011. Project Background
This Agreement is entered into by and between the Client and the Contractor. The Client wishes to engage the Contractor for professional Clinical Research Associate services.
2. Scope of Services
The Contractor shall provide the following deliverables:
- Site Initiation Visit (SIV) Summary Report
- Source Data Verification (SDV) Audit Log
- Drug Accountability and Storage Inventory
- Regulatory Binder Compliance Review
- Adverse Event (AE) Reconciliation Document
- Site Close-out Final Inspection Report
3. Performance Standards
The Contractor agrees to perform the Clinical Research Associate services in a professional manner, using the degree of skill and care that is required by current industry standards.
TERMS & CONDITIONS (Summary):
1. Payment: 50% Deposit required.
2. Copyright: Rights transfer to Client upon full payment.
Disclaimer: This template is for educational purposes only.
Frequently Asked Questions
The site's paperwork is a total train wreck and it's taking me twice as long to audit—how do I bill for the extra headache?
Stop working for free; if your contract defines a 'Site Visit' as a specific block of hours, any time spent cleaning up their mess becomes a billable overage that you can enforce with a clear scope-of-work clause.
I'm deep in the hole for flights and hotels, but the sponsor is dragging their feet on reimbursements.
You aren't a credit union for Big Pharma, so put a 'Travel Deposit' or 'Net-15 Expense' rule in your agreement to make sure they're playing with their money, not yours.
They keep adding 'quick' remote monitoring tasks that weren't in the original deal.
Scope creep is a slow death; use your written agreement to draw a hard line between 'On-Site' and 'Remote' tasks, and notify them that any 'off-book' requests require a signed change order before you touch a keyboard.